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Intelligent information

Digital is only the beginning.

A scan is a faithful copy. Recognition, indexing, extraction and structure are what turn that copy into information people and systems can find, understand and act on.

AI is one capability within the lifecycle — used where it genuinely creates value.

Eight layers

From a scan to information you can act on.

Each layer builds on the one before. A project can stop at any layer — many valuable projects stop well before the last.

Digitisation

  1. 01

    Scan

    Create an accurate digital representation.

  2. 02

    Read

    OCR and recognition make the content machine-readable.

Intelligent information

  1. 03

    Find

    Search, indexing and metadata make information retrievable.

  2. 04

    Understand

    Classification and extraction identify what information actually means.

  3. 05

    Structure

    Turn information into usable fields, records and datasets.

  4. 06

    Connect

    Link information to other documents, systems and workflows.

  5. 07

    Ask

    Enable natural-language interaction where appropriate.

  6. 08

    Act

    Feed information into workflows, automation and operational systems.

An example

Ask your archive a question.

Imagine being able to ask your archive a question instead of manually searching thousands of documents — and getting an answer that points back to the source.

Instead of

  1. Locate the right boxes or folders
  2. Open each document
  3. Read until you find the clause

This is an example of what information can become, not something every project includes. Whether natural-language querying makes sense depends on the information, the need and the environment.

Illustrative example

Which leases include a break clause before 2030?

Three leases include a break clause before 2030.

Sources

  1. Lease — Unit 4Clause 7.2
  2. Lease — Unit 9Clause 5.1
  3. Amendment — Unit 12Page 2

Capabilities

The tools behind each layer.

Chosen according to the information and the outcome — not applied by default.

See all capabilitiesExplore the technology
Read
  • OCR
Find
  • Metadata
  • Document management
Understand
  • Classification
  • Data extraction
  • AI-assisted processing
Structure
  • Structured data
  • Analytics
Connect
  • System integrations
Ask
  • Natural-language querying
Act
  • Workflow automation

What could your information do?

Tell us what you have and what you need from it. We will help you decide how far the transformation should go.

Discuss your projectSee how it works